Wedding Planning + Design Pricing Guide

Pricing guide

Wedding Planning & Design

CHAOS TO CALM, CREATIVELY DONE

Wedding planning has more moving pieces than your grandma’s jigsaw puzzle.

We will walk you through each step, handle everything with ease, carry out your vision flawlessly, and provide your vendors with everything they need to succeed! From touring venues to setting your table, our bespoke packages are designed with YOU in mind.

Whatever your vision,
we're here to make it happen

As seen in:

green wedding shoes / style me pretty / Junebug / rangefinder / Minnesota bride

Final wedding Coordination

For those who do all of their own work up front, but want to pass the torch in their final weeks in order to be fully present on their day.

$2500

Start date six weeks prior to wedding
10 hours on site for your wedding day
1 Lead coordinator (typically an Empiria team associate)
1 Venue Walkthrough
Detailed timeline creation
Vendor coordination and management
Directing and assisting guests as needed
Setup and teardown coordination
Behind the scenes hero of your wedding day!

MID-WAY Wedding Planning

For those establishing their own basic framework and most vendor bookings, but would like to ease into having someone take over.

$6000

Includes Final Coordination package, plus:
Starting around six months prior to your wedding day
1 Lead coordinator (typically Athena; Empiria Owner)
Two venue walkthroughs
Customized planning checklists & timelines
Optimized layouts and floor plans
Budget review and management
RSVP coordination

FULL WEDDING PLANNING & DESIGN

For those wanting guidance and support from beginning to end, on everything from logistics to aesthetics.

$10,000

Includes Mid-Way Planning package, plus:
Starting date as soon as you book
1 Lead coordinator (typically Athena; Empiria Owner)
Full wedding design
3+ venue walkthroughs
Vendor discovery, outreach, and management
The architect of your wedding day!

Wedding Design

AN ADD-ON TO FINAL COORDINATION AND PARTIAL PLANNING

$2000

We work within your budget to suggest how to turn your vision board into a reality! From tablescape guidance to stationery planning to wedding party attire guidance, we will help you plan a cohesive wedding aesthetic! An ideal supplement to the final coordination package, for those who need some creative direction but are able to execute once the ideas are in place. We spend hours scrolling and sourcing so you can just enjoy the best parts!

Add-Ons

All The “Extras” For Your Special Day

Coordination

Assistant coordinator: $750/day

Additional hours of on-site coordination: $300/hour

Consulting for those who just need some advice along
the way: $125/hour

details

Hotel gift bag assembly & delivery: $100/10 gift bags

Invitation assembly & mailing: $4/invitation

Wedding website creation: starting at $400

Travel Fees

$3/mile over a 25 mile radius from zip 55416 per coordinator. Above a 4 hour drive, client will cover flight, hotel, and other travel-related expenses for each coordinator.

athena was the best thing

to happen to our wedding!

“Athena was the best thing to happen to our wedding. My husband and I got married in Brooklyn and brought in elements from all our local neighborhood spots – from our favorite pizza shop to our favorite candy store – so that it reflected all of the things we love. Athena was the creative director and producer of every detail and brought our vision to life flawlessly (in the punchy color palette we wanted!). The planning, design, and day-of-coordination were all perfect. You couldn’t be in better hands when you’re working with her!”

Lauren

The Full Empiria Experience

Our services aren’t limited to your wedding day! We also offer planning and design services for additional events such as showers, rehearsals and brunches. Perfectly placed, juxtaposed artistry is my biggest passion and using my talent to celebrate your love gives me instant jazz hands. I can’t wait to be your biggest cheerleader and share in your incredible memories.

Photos on this page by: Tom Thornton, Larisa Shorina, Adrian Steinbach, Yellow Glasses Photography, and The Byes Photo

Frequently Asked Questions

Do you have vendors you require we work with?

Definitely not!! I have my favorite companies that have demonstrated exceptional service and deliverables, so I will of course recommend them and have a whole list for you. However, my biggest goal is for you to work with the vendors that spark your heart and inspire you!!

OUR VENUE HAS A COORDINATOR. DO WE STILL NEED A PLANNER?

HECK YES! Venue coordinators are amazing, but they are focused on making sure the venue has what it needs to run effectively. Wedding planners & designers are there to make sure YOUR dreams come true, that you’re taken care of, and that your priorities come first.

HOW MANY PLANNERS/ASSISTANTS DO WE NEED?

For a guest list over 125 people, we require you to book one assistant for the entire day ($750). If you have an extensive DIY decor list, we may require additional help throughout the day. We love your aunt or friend’s help, but just in case they gets sick, we need to be able to guarantee additional help to make your vision come true!

WHO WILL BE ON SITE FOR OUR WEDDING DAY?

For most full-planning contracts, Athena (owner!) will be the lead planner and on site for your wedding day. For most final coordination contracts, one of our other lead planners will be your lead planner and on-site contact. We will try to confirm this person at the time of signing your contract, but schedules may change given the nature of booking one year (or further) out!

HOW DO WE BOOK YOU?

Weddings require a deposit of 30% and contract signature. We can do that all electronically sent right to your email!

IS THERE ANYTHING YOU WON'T DO?

We will say yes to anything, BUT may need to outsource professionals’ help to make it happen. We do not hang items from the ceiling (but have great referrals for that), take out the trash at the end of the night (unless you pay to add it on, but usually it’s your caterer’s or venue’s job), or pay invoices or sign contracts on your behalf.

DO YOU HANDLE TEARDOWN AT THE END OF THE EVENING?

We typically don’t, but you can always add it on! Most often, your other vendors will include breakdown in their services: florists compost their flowers and pack up the vases, the caterer takes out their own trash, etc. So depending on the vendors that you hire, it’s not necessary for us to be there until the wee hours. We usually leave around 10:00 PM once everyone is taken care of!